E-procurement system for a government organization
A web-based system that takes every procurement case from requisition to purchase order inside one controlled workflow, deployed on a server we set up and secured, with staff trained to use it.
Procurement on paper, spreadsheets and email.
The organization ran its procurement on paper files, spreadsheets and email. Tracking where a case stood, who had approved it and which vendor had quoted what took a lot of manual effort, and audits meant going through physical files.
The new system had to follow procurement rules exactly, keep a complete record of every action, and be usable by staff who had been working on paper.
One controlled, auditable workflow.
Each step in a case is tied to a user role and recorded with a time and user stamp. We worked closely with the client's own officers to map their rules into the system, then set up and secured the server it runs on and trained the staff who use it.
Six steps, every one recorded.
- Requisition & budget check
- Tender / RFQ publication
- Vendor bid submission
- Committee evaluation
- Approval & award
- PO, delivery & payment
A single, searchable record for every case.
- Every procurement case lives in one place, from requisition to payment record.
- Approvals move faster because cases route automatically to the right officer.
- The audit trail is complete and ready for inspection at any time.
Client name withheld for confidentiality. Details are available on request.